JOB POSTING: Coordinator, Finance & Administration

Wednesday, January 18, 2017
JOB POSTING: Coordinator, Finance & Administration
Sport for Life Society is recognized as the national expert on Canadian Sport for Life, Long-Term Athlete Development, and Physical Literacy development. Sport for Life is a movement to improve the quality of sport and physical activity in Canada through the promotion and delivery of Long-Term Athlete Development and Physical Literacy development.
Position Description
The Coordinator, Finance & Administration will work to establish best practices in financial management by developing and implementing innovative, efficient and effective systems and processes. They will also support the Sport for Life Society in working to provide a balanced, efficient and innovative working environment.
Reports to: Director of Operations
Roles & Responsibilities
Full Cycle Accounting
  • Accounts Payable management.
  • Accounts Receivable management.
  • Responsible for journal entries, reconciliations, and GL management, asset capitalizations, revenue recognitions/deferral, prepaid expenses, and accruals/reversals.
  • Responsible for accurately maintaining all of the Society’s accounting data and files; management of the accounting information systems.
  • Assist with audit management; preparing audit documents and act as liaison to audit fieldwork staff.
  • Coordinate annual budget processes and reforecasting throughout the year.
  • Assist with ensuring that the Society’s financial controls are appropriate and adhered to; make recommendations and execute implementation of new control processes if necessary.
  • File GST information returns and other CRA filings as required.
  • Act as primary contact for Sport for Life Society staff for Finance and Accounting related matters.
Financial Reporting
  • Responsible for internal financial reporting and analysis; monthly budget vs. actual reports to Directors and CEO.
  • Monitor division budgets/forecast vs. actuals and make reallocation recommendations when necessary.
  • Prepare quarterly financial statements of the entire Society.
  • Support the Finance & Audit Committee with necessary materials.
  • Assist with the preparation of audited financial statements.
  • Responsible for ad hoc financial reporting and analysis as required.
Payroll and Benefits Administration
  • Payroll processing and act as the liaison with Payworks.
  • Verify that payroll payments and deductions are accurate.
  • Administer staff benefits program.
  • Support the maintenance of the human recourses information system to ensure the data are up to date and accurate.
  • Cash Management and Banking
  • Prepare cash flow analysis as required to help ensure the Society’s uninterrupted operations. Act as liaison with financial institute to facilitate banking requests and transaction inquires.
  • Prepare and make bank deposits.
  • Prepare investment recommendations (GICs/term deposits) for excess funds based on the Institute’s cash flow needs.
Job Requirements
  • Excellent communication skills, both verbal and written.
  • Ability to work under pressure with tight deadlines in a dynamic environment.
  • Ability to learn quickly.
  • Excellent multi-tasking skills.
  • Ability to work in a small team environment and build relationships.
  • Detail-oriented with a sense of pride in quality work.
  • Able to build organized and technically sound documents.
  • Degree or diploma in the field of accounting, business administration or financial management, or completion of at least two years of a recognized professional accounting program.
  • A minimum of one year experience in office procedures and conducting daily financial processing.
  • This position will require working with Quickbooks software. Previous work experience with the software preferred.
  • Must be proficient with Excel applications including developing and maintaining linked spreadsheets, working with Pivot tables and creating graphs.
  • Working knowledge of accounting principles.
  • Ability to determine most efficient procedures to accomplish assignments.
  • Bilingualism is an asset.
Applications are being accepted until February 1, 2017 at 4pm PST for this position. To apply, please submit a resume and cover letter to
Salary Range: $25-$30/hr for 16-24 hours/week (to be negotiated based on experience)
Location: Victoria, BC
Position: Part-time Employee
Only those shortlisted will be contacted. We thank all applicants for their interest in this position.